My AP Flow reads every invoice your clients send — by email or scan — codes it, checks it for duplicates and surprises, and hands it to a person to sign off. Approved bills go straight into QuickBooks Desktop, or out as mailed checks.
One address per client. Their vendors, copier, or forwarding rule send invoices there — nothing to install on their side.
Each client gets an email address like client@myapflow.com. Forward invoices to it, point the copier's scan-to-email at it, or drag PDFs into the queue.
Every invoice is read and coded — vendor, amounts, GL account and class — with the account number, remit-to, and due date pulled off the page. Duplicates and unusual changes are flagged.
Your team reviews each bill against the invoice image, fixes anything the reader got wrong, and approves. Nothing posts without a person.
Approved bills go into QuickBooks Desktop as bills (IIF), or out as mailed checks through Checkflo with the check entries for the books. Every step is in the audit trail.
Running AP for many clients: every client is its own group with its own companies, users, vendor lists, and audit trail — your staff work across them, your clients see only their own.
One address per company, one review queue, and bills posted the way your bookkeeper wants them — without keying invoices in by hand.
Tell us a little about your firm or business. We set each group up by hand and reply by email — no account is created until we've talked.